-----------------------------------------------------------------------------------
For reimbursements: we need original receipts.
Lodging is already paid for, so
the only receipts should be airline + shuttle( DIA <---->
Fort Collins)-receipts.
For visitors from the U.S., we will prepare postage-paid
return envelopes that
can be used to mail the receipt back to our Department Financial
Officer, Kristy Lahnert.
Foreign visitors will have to pay their own postage.
-----------------------------------------------------------------------------------
IMPORTANT NOTE for foreign Visitors:
You need to complete a tax form in order to be
reimbursed for travel or other expenses. You
must have, for that, either a SSN - Social Security Number
(from the Social Security Administration) or an Individual
Taxpayer Identification Number (from the IRS).
Details are given below.
Here are the web sites:
Social Security: http://www.socialsecurity.gov/ssnumber
and select
"Non-citizens" for information.
Internal Revenue Service (IRS): http://www.irs.gov/individuals/article/0,,id=96287,00.html
Here's the path for the foreign visitors to complete that tax form for the university.
1. http://welcome.colostate.edu
2. Click on "Faculty and Staff" in the left side-bar.
3. Click on "Business & Financial Services" in the left side-bar
4. Mouse to "Tax Accounting". Subsets will appear to the right.
5. Click on "Foreign National Information Form"
The form will open
up. The visitor completes the form and clicks on
the "Submit"
button. If you let Kristy Lahnert know when
you submit the form
(via email to "lahnert@math.colostate.edu")
she'll make sure Karen
gets it.
6. You need to print out that
completed form and bring it with
you, along with
passport and entry visa.
-----------------------------------------------------------------------------------